Guidance On Keeping Track Of Vehicle Expenses?

I have employees that use the corporate van for jobs.

They fill up as needed using the company card. I would like to enter figure out how much these jobs are costing me in gas (maybe tolls as well).

What is the best way to enter the gas expenses into quickbooks? Do I create a bill for each gas expense? Or I do it some other way.

I am starting to sync my credit card statements to quickbooks, so I am going to what to match them up.

Do you use a third party program like expensify?

Thank you

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