Design-Build - A Better RFP Process?

Author: Ben Wood, Published on Aug 28, 2013

Almost everybody in the security industry has a horror story of a "low bid" system installation that has gone terribly wrong. Many city, county and state government entities are avoiding those pitfalls with a "design-build RFP" approach to procuring video surveillance and access control systems. In this note, we examine the reasons why, take a look inside the design-build process, its potential and pitfalls.

Why Design-Build?

* ****** ** *** ******* *****:

  • *** ***********: ******* ***** ************ *** ****** ******* ******* ****** *********** **** ********** *********** ****** *** **** ************ ** paper *****. *********, *** **** **** ** *** ******* ******* *** ********* *** those **** **** ** ***, ******, *** ******** ****. **** design-build, ***** ** *** *** **** *********** ****** *** *****.
  • **'* ****: ** *********** **** ** ******** **** **** **-***** ******** *******, many ***** ********** *** ******* ************** ** **** ** ******** the *** ** *** ******* ******* ** *** ******. **** want ** ****** *** ******* *** ****** *** ******** **********, **** sure **** **** *** ******* ** ******* ****, *** ******** any ********* ******* ************ *** ******** ****** ****** **** *** happen.
  • ******** ******** **** * **** ****** **** *** **** **** can ********* ***** ********** *** ***** **** * ******* ****** of ***** **** (** *******) ** ******** ** **********.
  • *** *********** *** ******* *** ** * ******* ******. **** times * ****** ************ ****** **** *** ** ** ******** system ***** ****, * ****** ***** **** **** *** ****, an ******** ******* *****, ** ******/***** ***** **** **** ** encumbered ******* ****** **** *** ****.
  • ********* ** **************** *** ******** ******* ******** ****** ** * ********** ******** to ******** ******** ****** ******** *** ************** *** *** ******, ***** can ** * ************ ******* ** **** *** *****, ********** if *** ******* ** ******* ** ***.  ** *** ******** is *** ****-****** ** ***** *******, *** ********** **** *** up ****** ** ******** ****. **** ******-***** *** ******** *** a ********* ****, ********* ** ****** **** *********, ******* ******* ******* ******** as ******, ******* * ****** *********** *** * ***** ************* of *** ****** *** **********.

Developing *** ******-***** ***

*** ******* ****** ** ********** * **** **** ****** *** ************ that ******** * ************** **** **** ********** **** **** ** involved **** *********, *****, ******** *** *********** *** ******. * city **** ******* ******** ******* **********,  ********'* ******, **********, **, security/police, ********** *** ***********. ** ****** ********, **** **** ******* ******** a ********** ******** ** * ********* **** **** * *** project **** **************** ** ******* * ******* ******, ******* ******* project ******** ** ******, ****** **** ********** ****** ********** *** produce ***********-***** **************. *** ********** ******** **** ***** ** ********* **** in *** ******** ****** *******, *** ********* **** *** **** a **** ** *** ********* *******.  

*** **** ******* *** ********** ** *** ***, ******* ********, the **********'* ****************, *** **************** **** ********** *** ** *** project's **************, *** ******** ******* ******** *** **********. *** ********** ********** ******** this **** * ******** *********** ******-***** *** ********. *** *** is ******* ****** **** **** ******** ******* *** ********* ********. Usually, *** ******* *** ********* ******** ** *** ******** *** weighted *********** (**. **/**), *** *** **** *** ********* *** they **** ** **********, ****** *** ***** *** ********* *** the criteria *** ******** ** *** ***.**** ** * **** ******* ** * ******-***** *** **** *** City ** *****, **.

The **** ******* ** * ******-***** ***

*** ********* ******* ********* ** * ******-***** *** *** **** but ****** **** *********** **** ** *** ********* *** ****:

  • ****** **** ****** * ********** ******** ***** * **** ****** ****** as **** * ******* ***, * ******-***** *** **** ******* the ****** **********, *********** ***************, *** ******* ******** *** ***** the **** ** *** ****** ************** ** ** *** *********.
  • ********, ** ********, *** *** ****** ** ************ ***** ********, usually ********** ** ***** ***** ** **** *** ******* ****** and ********* **** ********* ** ** ******** ***** ***** *** to ******* ****** ******* *** ***** ******* ****** ****** ** located.
  • **************, ** ********, *** ********* ****-******** **** ** *********** *** documents, ******** **** ** *********** *************** *** ******* ****** ******* ***** numbers ** * **** ** ********** *************.

Responding ** * ******-***** ***

********** ** ******-***** **** ** **** **** ******** **** * standard *** ******* ***** ** ******* * ***** ***** *** a ****** ** ***** *****. **** ** *** ****, **** constitutes * ******* *** ******** ***** ** **** **** ** the ******* ******* ** * ******-***** ********. * ******* ******-***** RFP ******** *** * ***** ******* ** * ***** ***********, ********* submitting multiple ****** ** * ****** **** ** *********** ** ****** sections ** ******** ** *** ***. 

*** *** ******* ** *** *** ******** ** *** ********* *********, this ** ***** *** ********** *********** ********* ***** ******** ** *** project, ****** ***** *************** *** ******** *** ********, *** ******** ** detail *** *** ****** ** **** ******** *** *******.  **** is ***** *** ********* ********* **** ***** ***** *********.  *** technical ****** *** *** ****-*******, ****** **** **** **** ******* approval, *** **** ******* ****'* *** ***** ******** ******. 

RFP ******** ***********

**** *** **** *********** *** *********** ** ******** **** ********* a ******-***** *** ********.

  • *** ********** ********* ** *** ****** ** ******* ******** ** the ********. ********* ******** **** ********** *** ***** ** **** as *** ***** ** ********* ********. ****'* ** ******* **** the ***** ***:

       

  • ******* ** "********* *******" ** **** **** *** **** ** the ***** ** *** ********* ********* ******* *** *** ***-********* ********* members ** *** ** ********. *** ********* ***** **** *** to **** **** *.
  • ** **** ******** ******* ** *** ********* *********. *** ** and ********* ****** **** *******, ********** **** ** ***** ** *** network, *** **'* ********. ****'* ** ******* ** **** *** bad ********* **** **** ******** ** *** ***** *** ******* the ***** ** ****** **** ******:

         

Proposal ****** *** *****

**** ****** *** ****** *** *** ***** ** *** **** are ****** *** *** *** ********* *** *********. **** *** vary *******, *** **** ** ** ******* ** *** **** of **** ****. **** ***** *** ******** ********, * ***** public ******* ***** ***** ***** *** ********* *** ******* *** * list of ********** ** *********, ** ******* ** ***** ******* *** revealed ** *********. ***** **** ****** *******, *** ********** ********** *** city ******** **** ****** **** ******** ** ****** **** ** contains *** ** *** ******** *********** *** ***** ************** *** met ** ****** ** *** ***. ** * ******** **** not ******* *** ******** ***********, ** *** ** ******* ** unresponsive *** ** ********.

*** ******** ******* *** **** **** ** *** ********* **********, a ********* ********* *** * ********* *********. **** *****, *** pricing **** ** ******* **** *** ******* ***** ** ************ to *** ********* ********* ** ** **** *** ********* *** review. *** ********* *********, ******* ********** ** *** ********** ******** *** IT *****, **** ****** *** ********* ****** ** **** ******** as ******** ** *** *** ************ *** ***** **** ** "Does *** ****", "**********" ** "*******".  *** ********* ********* **** present ***** ******** ** *** ********* *********, ** * ****** meeting ** ******** ** ***.  

*** ********* ********* ********* ******* ** *** ***-********* ***** ** the ******** **** ** *** *********'* **********, **********, *********/*******,*&********, ******* ********** *** ****** ****. ********* *** ********** ******* can ** *** ******* ** ***** ********, ** ****** **** a ******* *** ******** *** *******. *** ********* ********* ***** ** score *** ******* ***** ** *** ******** ** *** ***, tabulate *** ****** *** ***** *** *********.  **** ******* ***** ***** place ***** ***** *** *** ******** *** ****.**** ** ** ******* ** * ******* *** ******** *** a ******* ** *** **** ** **********, **.

**** ***** *** ********* **** *** ******* * ****** ** **** review *** ******* *******. ***** *****, **** **** "*****-****" *** three *******-****** ********* *** ******** * ************ *** ********* ******* where *** ********* *** * ****** ** ******** ******* ***** proposal *** ******* * ******* ************* ** ********* *** *** committee *** * ****** ** ********* *** ********* *** *** questions. **** ******-********'******** **** *****-**** ******. ***** *** ********* *******, *** ********* will **** ***** ********* **** *** *****-****** **********.

Why ********* *********** ****** ******-*****

**** ********* *********** ****** *** ******-***** ******** ** ** ****** them ** ******* **** * **** ******* ******** ******** *** *** just ** *****. **** *** ********* *** *** ******* *** shy **** **** **** *** ********. ******-***** **** ****** **** to ****** ********* **** **** *** ******** ** ********* ** as **** ** ***** ****** ********** **** **** ********** **. The ******-***** ****** ****** **** ** *** ********* *** ********, technical *** ******* * *********** ****** ** ***-***** ** ********, which ** * ****** **** ******* ********* ** *** ****.

Risks ** ******-*****

**** **** ********, *** ***** ** ******-***** *** ***** **** with **** *********** *** ********. *******, ***** *** *** ***'* that *** ******** ********** **** **** ******** **** **:

  • *** ******** ******** *** *** ************:** **'* * ******* ****** *******, *** ***** ****** *** requirements ** *** *** ** **** **** ********* **** **** experience ***** *** **********. ** *** ************* ** ******* (*** a *** *** ** *******), **** ***** *** *** ********* with ****-***** ********* *** ******* **** ** ******* ** ************ from ********* *** *** **** ** *** ******** ******. 
  • **** ********* ******:** *** ********** ******** *** ********* ****** ********* *** *** familiar ** ********* **** **********, ** ***** ************ ** ****** control *******, *** ********* ****** ** ******** ******** ***** *** lead ** * **** ****** ************ ** ********** *****.
  • **** ******* ******:** **********, ******* ********** ** ******* ********** *** *** ********** vetted *** ****** ******** ** *** ****** *******, ** *** lead ** * ********** ************ ********* ************ ** ********** ** the ************.
  • ******* * ******:** **** *** ******* *******, *** ******* *** ** **********. A **** ******-***** *** **** ***** ****** **** * ***** or **** *********. **** ***-********* *********, * **** ***** *** come **** ** ********** *** ****** ****** **** *** *******. A ******** *** ** *********** *********, *** * ********** ************ ** other ***** *** **** ** ***** ******.
  • ************: ******** *** *** ******* ********* * *** ** ************, if *****-**** ********** *** ********, ** *** **** **** ** who **** *** ******** ************ *** ********* **** ** *** Q&A.

Comments (5)

**** ** **** ********** ****** ***** **** *** **** **** for "** ******* **** * ****** **** ******* ** **** and **** **** ** *******." ** ****'* *** * *** of ***** *** ***** *** ***** *** **** **** ***** was ******* ****** **** ******* *** ******* ******* *** *** awardee. * ***** ** * ******* ***** ** ***** ** best *** ******* ** *** ********* ** *** ******* ******* and ***** *** *** **** ****** **** *****.

*****, **** ********. *** ********: ** **** ******* *** * design **** ******, *** ******'* **** **** **** **** ****** in **** * *** **** ******* / *** ** *** bid ** **** ***** ********* ****** ***?

*'** **** **** *** ** *'* **** ** *** ****. I ***'* **** * **** ****** *** *** ******. ***** they ******* *** ****** ***** ******* ***** ** **** ********* to ****** *********** *** *****? *** ** *** *** *** of ****, **** * ******** ** **** ****** ** ** like ****. ** *** * ********* ****** ** **** *** any **********. ** *** **** *** **** ***** ** ***** to *** * **** ****** ***** ******** ******* **** *** integrator *** * **** **** ** *** **** ** ** you **** *** **** **** *** **** ***********?

***** - *** ****** *** ** *********** ** ********. ** my ********** **** ***** **** * *** ******-***** ***'* **** I ****** ** (** ****** **** ****** **) *** **** such * ******. ******* ** **'* "*******" *** ******* *** can **** ****** **** ** ******* ** *** ************* ************ in *** ***.

*** ************** **** *** ******* ** *** ******* *********** **** does *** **** ***** ** ** *******. ** ** ******* a ****** ** *** ****** ******** ** ** ** *** shadows ** *** **** ** *** **** *** ********* *** not ****** *********.

** *** **** ** **** ******* ** **** *** ***** found *** *** ** *** **** *** ***** *** ***************'* **********. ** *** **** * *******. ** ** *** according ** ***** ** *** ***** ********* *** ******** ** do *** **** **** **** ****** ******? ** ** ****** the ******** ****** ******** ***** *** ************ *** ******* * correction ** ** *** ***** ** *** *******? ** ** expend ******** ** ***** ********** *** *** *** *** *** the ***? ** ** **** ** *** ***? **** ***** you **?

*** ****** ** ** *** ***** *** **** ********* *******'* specifications ** ** **** * ********** ** **** ***********, *** not ** ********** ******** *** ************* ********* ** "** *** cheap *****" *** ** *** ******** ** *** *********** **********.

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